How to increase productivity with the prime time method
Sometimes, even simple and mundane tasks become an overwhelming burden, and they take at least half an hour to complete when usually they take only 5 minutes of effective use of time. When to work most effectively: in the morning after charging, during the day, or late at night, when everyone around is already sleeping for a long time? Physiologically, humans are designed so that their attention, motivation, and personal performance change during the day.
There are slumps followed by apathy, an inability to concentrate on simple tasks, and peaks of inefficiency. They are called "biological prime time".
Every employee needs to know when he has such periods. It is in them that the brain is ready to work and, therefore, will produce the most successful and creative solutions to the tasks. The prime time method is based on tracking performance peaks and planning work to solve the most challenging tasks during prime time.
How to determine your biological prime time
Although the method is based on the physiological characteristics of the brain, to determine the most successful hours for complex tasks, you do not need to connect many sensors to the body or analyze your body using complex equipment. You can use one of the following methods:
Use a time tracker. This simple application will give you the most coherent picture of how work time is spent throughout the day. For example, in the morning, several new and complex tasks were completed in just a few hours, and in the afternoon, even a simple task dragged on for 3 hours instead of the planned 15 minutes.
Record your state in a notebook. You need to objectively add your psycho-emotional state, level of fatigue, and stress to it. You can determine the degree of brain load using a conditional scale, where 10 is the tension after receiving disturbing news, and 0 is the state of rest on the beach.
It is essential to methodically mark intervals of effectiveness over a long period, at least two to three weeks. For the objectivity of the picture, it is desirable not to use artificial stimulants. For example, strong coffee or sweets.
How to use your prime time effectively
After determining the time of most excellent efficiency (usually 1-2 periods per day), you need to learn how to make the most of your biological prime time. After all, work productivity consists of the time spent and the effectiveness of using mental abilities. The “golden rule” of prime time is to use it for the most complex and creative tasks that require maximum output. There is a specific strategy for this:
Clear plan. It is necessary to determine the list of essential things that require the concentration of physical and moral strength before prime time. In order not to "exchange for trifles" for drawing up the order of cases but immediately begin to solve complex problems.
Block "golden time" in your calendar. You must protect your prime time from running small errands or meeting people. This is the time for hard work.
Elimination of distractions. Some studies show that refocusing after a distraction back to work can take more than a third of an hour. This is how prime time ends. To prevent this from happening, it is advisable to close all social networks and unnecessary browser tabs in advance and turn off notifications on your phone so that nothing distracts you.
All these ways will help you focus on completing tasks during the period of productivity growth, but what about the rest of the time? In the remaining periods, you can perform calm, ordinary, and routine work that does not require maximum concentration of thought. It could be:
Sorting mail, answering emails, and correspondence with colleagues.
Updating project documents, sorting out unnecessary working materials, and organizing things.
Preparatory work for prime time, planning with the help of a calendar.
Any work that does not require concentration on mental abilities can be added to the list. Usually, they include up to 70% of all tasks.
The periods of rising are not constant. In the future, they can shift in time. Therefore, listening to your well-being and determining when to research the “golden time” again is advisable. The prime time method can increase productivity and significantly improve well-being and self-esteem.